Special Resolution Notice to all Members

02 Sep 2015 1:00 PM | Deleted user


AIMS is moving from a body initially incorporated in NSW to a National body and as such requires some minor changes to the constitution to reflect the changing nature and applicable rules.

Moving to National Incorporation was approved at the 2013 AGM and is necessary for us to operate across Australia and our region as a national entity.

To effect the changes required to the Constitution the Council is putting forward a special resolution and convening a Special Meeting to provide all eligible members with the opportunity to cast their vote.

(Note; to be eligible to vote you must be a Life Member, Fellow, Member or Associate and have paid your 2015/2016 membership fees as applicable. Students and probationary members are not eligible to vote)

To enable you to make an informed choice we have provided you with a copy of the Constitution outlining the changes to wording (highlighted in red text) and showing removed wording struck out per this example. The New South Wales Office of Fair Trading.

For your further information the required changes are as follows:

  • ASIC and the Corporations Act 2001 – have replaced all references to NSW Office of Fair Trading and the NSW Incorporations Act 1984
  • Student members have been included in the membership section. It is important to understand that students who are not already members are distinctly different from the AIMS Probationary members. If a student wishes to continue their membership after completing their studies they will be required to re-apply to the membership committee for the appropriate level of membership as per the requirements
  • The position of Secretary /Treasurer has been replaced with Secretary. This fulfils the ASIC requirements that financial accounts must be maintained by an independent qualified accountant appointed by the Executive. The accountant plays no other part in the management of the AIMS other than to ensure our financial records are correct, audited and lodged in accordance with the requirements
  • References to the Accountant and Executive have been included where necessary to better reflect their responsibilities
  • Fees and Subscriptions due dates have been changed from July 1 to Sept 1 to allow for improved financial planning by the AIMS executive. Accurate cash flow projections are critical for the success of the AIMS as it grows
  • All references to the Public Officer have been removed as this will no longer apply under national incorporation
  • Cessation of membership now includes the stipulation that where a member is non-financial and refusing to pay they may be removed


The Special Meeting will take place at the Novotel Brisbane (Creek Street) on the 25th September at 1pm.

If you are unable to attend the meeting in person you can download a proxy form.

You must send your vote to the Executive Officer by 3pm on Thursday 24th September via email at  execoff@aimsurveyors.com.au. This email address is being protected from spambots. You need JavaScript enabled to view it.  OR via post to PO Box 3744 Manuka, ACT  2603

About AIMS
The largest industry body in the Australasian region for professional marine surveyors. Established 1986.
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